(by March 15, 2023)
(by May 13, 2023)
|Registration for all attendees
except postdocs and students
|Registration for postdocs|
|Registration for students|
20 single rooms are booked (see accommodation site for details )
JMS ASTER PLAZA Hiroshima International Youth House*
|Documents for VISA|
|Invitation letter preparation charge|
Please be careful that 0 JPY when you resister does not mean that hotel fee is free.You have to pay 18,900 JPY for 5 nights at Hiroshima International Youth House when you check in.
Cancellation PolicyRefund of payment in case of registration cancellation is:
- Cancellation within 55 days after payment: 100% refund.
- After 55 days from registration, the refund will be made after deducting the refund fee.
- Cancellation after April 30, 2023 will not be proceeded and not be refunded.
VISAEligibility and requirements for Japan VISA
Please note that applying for a VISA upon ARRIVAL at any airport in Japan is NOT available.
For participants whose application for Visa is a mandatory action to enter Japan, please contact us (info_a_fission-yeast2023.org) no later than 30th April. 2023. We will prepare documents you need at a reasonable fee only if you have paid registration fee and visa handling charge at the registration system.* Please exchange “_a_” to @
Please be careful that if your nationality does not necessitate visa, you do not need to pay visa handling fee when you register. Please check it before you register.
Details of visa proceduresAll citizens who are required to apply for visas to enter Japan must apply in person at the Japanese Embassy or Consulate in their country.
For authors of accepted abstracts, we will prepare the documents for visa application and an invitation letter upon request.
As a rule, this procedure is applicable only to the authors of accepted abstracts who have already paid the registration fee through the conference registration system.
We only support visa application for attending the conference.
A list of countries with visa exemptions can be found the below chart.
(Ministry of Foreign Affairs of Japan)
1: To clarify who needs a VisaExemption of Visa (Short-Term Stay)
68 Countries and Regions for Visa Exemptions (as of November 1, 2022)
To check if you need Japan Visa.
|Asia||Latin America and the Caribbean||Europe||Europe|
|Brunei (14 days)||Dominican Republic||Andorra||Latvia|
|Indonesia ([Note1])||El Salvador||Austria([Note8])||Liechtenstein([Note8])|
|Republic of Korea||Honduras||Bulgaria||Luxembourg|
|Thailand ([Note3])(15 days)||Surinam||Cyprus||Monaco|
|Hong Kong([Note4])||Uruguay||Czech Republic||Netherlands|
|North America||New Zealand||Finland||Portugal|
|Canada||Middle East||North Macedonia||Romania|
|United States||Israel||France||San Marino|
|Latin America and the Caribbean||Turkey([Note7])||Germany([Note8])||Serbia([Note3])|
|Argentina||United Arab Emirates([Note3])(30 days)||Greece||Slovakia|
2: Process for issuing the documents for visa applicationhttps://www.mofa.go.jp/j_info/visit/visa/process/short.html
If you need documents for Visa, please contact the below mail.
Contact: visa support
Applicants should satisfy all the following conditions.
- The applicant is an author of an accepted abstract.
- The applicant has registered for the conference and paid the registration fee.
The deadline for visa requests is April 30th, 2023.
3: We will return the below documents to the applicant by e-mail.(Visa application documents)
- letter of Reason for Invitation
- Itinerary in Japan
- Letter of Guarantee
- Other necessary documents
4: The applicant applies to the visa at his/her country’s Japan Embassy /Consulate General with documents both prepared by the applicant and sent by the conference visa staff.The application must be done after Feb. 28th due to the period of Visa validity (3 months).
5: Obtain visa (Enter Japan within 3 months)
If requested by a university/institute, a separate Invitation will be prepared. This Invitation is not valid for VISA application. If you need it, please pay the optional Invitation Letter 1,000 JPY in Registration and request it to the POMBE2023 secretariat.Contact: visa support
If you need childcare during the conference, please contact us (info_a_fission-yeast2023.org *).
We will help you find childcare program with a reasonable fee.