Registration Details

(by March 15 March 31, 2023)
(by May 13, 2023)
Registration for all attendees
except postdocs and students
Registration for postdocs
Registration for students
Accompany person
10,000JPY (by May 13, 2023)
* Please be aware that the names of participants who register after 15 April may not appear in the meeting Abstract book (printed and will be handed in the meeting venue on your arrival).
* The accompanying persons program includes admission to the welcome reception, plenary talks and special lectures on 28th May, and the conference banquet on 1st June.

by April 30
April 20, 2023
(Ahead of schedule)
[Student ONLY]
Sold out. 20 single rooms are booked
(see accommodation site for details )

JMS ASTER PLAZA Hiroshima International Youth House*
Total 18,900 JPY for 5 nights
Documents for VISA
Invitation letter preparation charge
* We accept this option only for student who can check in May 28th and check out in June 2nd (5 nights). Our registration system accepts advance reservations only. Please settle the hotel fee at the local hotel at the onsite registration desk.
Please be careful that 0 JPY when you resister does not mean that hotel fee is free. You have to pay 18,900 JPY for 5 nights at Hiroshima International Youth House when you check in.

Registration System

POMBE2023 registration system has been closed.

Cancellation Policy

Refund of payment in case of registration cancellation is:
  • Cancellation within 55 days after payment: 100% refund.
  • After 55 days from registration, the refund will be made after deducting the refund fee.
  • Cancellation after April 30, 2023 will not be proceeded and not be refunded.


Eligibility and requirements for Japan VISA

Please note that applying for a VISA upon ARRIVAL at any airport in Japan is NOT available.

For participants whose application for Visa is a mandatory action to enter Japan, please contact us ( no later than April 20th 2023. We will prepare documents you need at a reasonable fee only if you have paid registration fee and visa handling charge at the registration system.

* Please exchange “_a_” to @

Please be careful that if your nationality does not necessitate visa, you do not need to pay visa handling fee when you register. Please check it before you register.

Details of VISA Procedures

All citizens who are required to apply for visas to enter Japan must apply in person at the Japanese Embassy or Consulate in their country.

For authors of accepted abstracts, we will prepare the documents for visa application and an invitation letter upon request.
As a rule, this procedure is applicable only to the authors of accepted abstracts who have already paid the registration fee through the conference registration system.
We only support visa application for attending the conference.

A list of countries with visa exemptions can be found the below chart.
(Ministry of Foreign Affairs of Japan)

1: To clarify who needs a VISA

Exemption of Visa (Short-Term Stay)
68 Countries and Regions for Visa Exemptions (as of November 1, 2022)
To check if you need Japan Visa.

68 Countries and Regions for Visa Exemptions (as of November 1, 2022)
Asia Latin America and the Caribbean Europe Europe
Brunei (14 days) Dominican Republic Andorra Latvia
Indonesia ([Note1]) El Salvador Austria([Note8]) Liechtenstein([Note8])
Malaysia ([Note2]) Guatemala Belgium Lithuania
Republic of Korea Honduras Bulgaria Luxembourg
Singapore Mexico([Note8]) Croatia Malta
Thailand ([Note3])(15 days) Surinam Cyprus Monaco
Hong Kong([Note4]) Uruguay Czech Republic Netherlands
Macao([Note5]) Oceania Denmark Norway
Taiwan([Note6]) Australia Estonia Poland
North America New Zealand Finland Portugal
Canada Middle East North Macedonia Romania
United States Israel France San Marino
Latin America and the Caribbean Turkey([Note7]) Germany([Note8]) Serbia([Note3])
Argentina United Arab Emirates([Note3])(30 days) Greece Slovakia
Bahamas Africa Hungary Slovenia
Barbados([Note7]) Lesotho([Note7]) Iceland Spain
Chile Mauritius Ireland([Note8]) Sweden
Costa Rica Tunisia Italy Switzerland([Note8])
      United Kingdom([Note8])

2: Process for issuing the documents for visa application
If you need documents for Visa, please contact the below mail.

Contact: visa support

Applicants should satisfy all the following conditions.
  1. The applicant is an author of an accepted abstract.
  2. The applicant has registered for the conference and paid the registration fee.

The deadline for visa requests is April 30th April 27th April 20th, 2023.

3: We will return the below documents to the applicant by e-mail.

(Visa application documents)
  • letter of Reason for Invitation
  • Itinerary in Japan
  • Letter of Guarantee
  • Other necessary documents

4: The applicant applies to the visa at his/her country’s Japan Embassy /Consulate General with documents both prepared by the applicant and sent by the conference visa staff.

The application must be done after Feb. 28th due to the period of Visa validity (3 months).

5: Obtain visa (Enter Japan within 3 months)

Invitation Letter

If requested by a university/institute, a separate Invitation will be prepared. This Invitation is not valid for VISA application. If you need it, please pay the optional Invitation Letter 1,000 JPY in Registration and request it to the POMBE2023 secretariat.

Contact: visa support


If you need childcare during the conference, please contact us ( *).
We will help you find childcare program with a reasonable fee.

* Please exchange “_a_” to @